Should Entrepreneurs Trust Their Gut?

Written for EO by Dr. Gleb Tsipursky, disaster avoidance expert, speaker and author. 

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

Decision-making research shows that many entrepreneurs don’t know when to rely on their gut instincts and when to follow reason. Here’s a pop quiz for you:

Let’s say you’re interviewing a new applicant for a job and the interview feels a little off. You can’t quite put your finger on it, but you’re uncomfortable talking with this person. She says all the right things, her resume is great, she seems like a perfect hire—except your gut tells you otherwise.

Should you go with your gut?

Research indicates that job interviews tend to be poor indicators of future job performance. So, the right answer in this case is to be wary of that gut feeling. Follow the facts.

We are often told to “trust your gut,” and many entrepreneurs trust their guts over their heads too often, giving jobs to people they like—people who they perceive as part of their in-group—rather than to the most qualified applicant.

There are other situations, however, that it makes sense to rely on your gut instinct.

The reactions of our gut are rooted in the more primitive, emotional and intuitive part of our brains that ensured survival in our ancestral environment. Tribal loyalty and immediate recognition of friend or foe were especially useful for thriving in that environment.

In modern society, however, our survival is much less at risk. Our instincts are more likely to compel us to focus on the wrong information as we make decisions in the workplace.

For example, returning to the job candidate we introduced earlier, is she similar to you in race, gender, and socioeconomic background? Even seemingly minor things like clothing choices, speaking style and gestures can make a big difference in determining how you evaluate another person. Our brains tend to fall for a cognitive error known as the halo effect, which causes some characteristics we like and identify with to cast a positive “halo” on the rest of the person. Its opposite is known as the horns effect, where one or two negative traits change how we view the whole.

Yet, just because a person is similar to you does not mean she will be the best employee. The research is clear that often our intuitions don’t serve us well in making the best hiring decisions. Such reliance on intuition is especially harmful if you are trying to establish workplace diversity. It also paves the path to bias in hiring, including in terms of race, disability, gender and sex.

Despite the numerous studies showing that structured interventions are needed to overcome bias in hiring, many business leaders and HR personnel still rely on unstructured interviews and other intuitive decision-making practices. Due to our overconfidence bias, a tendency to evaluate our decision-making abilities as better than they are, leaders often go with their guts on hiring as well as other business decisions rather than using analytical decision-making tools that have demonstrably better outcomes.

One way to get around issues of bias during the hiring process is to list the ways in which the applicant is different from you. Then, give each factor a “positive point.” Another option is standardizing the interviews—establish a list of questions and ask them in the same order to every applicant.

Let’s take a different situation. Say you’ve known a fellow entrepreneur for many years. You’ve collaborated with her on a variety of projects and have an established relationship.

Imagine yourself talking with her about a potential collaboration. For some reason, you feel less comfortable than usual. Most likely, your intuitions are picking up subtle cues.

Maybe it’s nothing. Maybe that person is having a bad day or didn’t get enough sleep the night before.

Do you trust your gut or rely on previous experiences?

This situation is an example of when it makes sense to trust your gut reaction. Signs of being uncomfortable or anxious are indicators for lying, and it’s worth being cautious.

In well-established relationships, then, your gut instinct is a vital part of decision-making.

Generally, when you’re facing a significant decision about your business, trust your head more than your gut in order to make the best decision. When possible, find ways to limit the influence of your gut instinct.

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

Dr. Gleb Tsipursky is CEO of the training, coaching and consulting firm Disaster Avoidance Experts, which empowers entrepreneurs to avoid business disasters by addressing potential threats, maximizing unexpected opportunities, and resolving persistent personnel problems. He’s an EO speaker, a EO 360° podcast guest and author of Never Go With Your GutThe Blind Spots Between Us and The Truth Seeker’s Handbook.

This post was originally published on the EO Global Octane Blog.

The Essential Guide to Creating a Post-Pandemic Workplace

Whether your business has remained open, scaled back, temporarily closed, or even ramped up during the coronavirus pandemic, there’s one thing we all have in common: Commerce as we knew it has—perhaps forever—changed.

The organizations that adapt their policies, processes and customer outreach to meet the needs of this new normal will survive and grow stronger. Those that don’t are risking extinction.

Establishing thorough, systematic protocols to protect your employees and customers are crucial during this time of rebuilding and reopening.

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

 

Infection Basics

The coronavirus (SARS-CoV-2) is the virus that causes COVID-19. According to the World Health Organization (WHO), the virus spreads through droplets of saliva or nasal discharge produced when an infected person coughs, sneezes or talks. These infected droplets can enter the mouths or noses of others. People can also be infected when they touch a surface with the virus on it and then touch their eyes, nose or mouth.

Everybody can protect themselves by thoroughly washing their hands frequently and not touching their faces.

Lower Your Employees’ Risk of Exposure to Coronavirus

Most governments and industries have distributed targeted guidance on limiting the risk of infection.

For example, in the US, the Centers for Disease Control and Prevention (CDC) has developed the following recommendations, among many others:

• Protecting manufacturing workers
• Cleaning and disinfecting community facilities
• Reopening buildings after an extended closure

The European Centre for Disease Prevention and Control has compiled information resources on COVID-19, organized by country.

There are also broader recommendations that any employer can follow in order to protect their workers. Consider these tips:

1. Assign an infectious disease task force, made up of staff members from various levels and departments—including at least one employee from your human resources department. The team can report to a group of leaders and, as appropriate, present best practices and policies to the entire organization.

2. Develop an infectious disease preparedness and response plan, advises the US Department of Labor’s Occupational Safety and Health Act (OSHA). This document should identify potential sources of coronavirus infection (both inside and outside the workplace), assess workers’ risk factors, follow government recommendations and clearly lay out steps for limiting the risk of exposure.

3. Assess every aspect of both your physical workplace and your workflow as you determine the right steps for reducing risk to your employees and customers. Consider updating your employee handbook and policies related to sick leave and family leave.

OSHA explains, “the best way to control a hazard is to systematically remove it from the workplace, rather than relying on workers to reduce their exposure. During a COVID-19 outbreak, when it may not be possible to eliminate the hazard, the most effective protection measures are (listed from most effective to least effective): engineering controls, administrative controls, safe work practices (a type of administrative control), and PPE.”

4. Establish procedures for identifying and isolating sick or exposed staff members. Identify colleagues who may have been in touch with a sick worker and follow up with appropriate distancing and screening.

Potential Protection Measures

Consider these options for safeguarding your team:

• Hold brief daily team meetings to remind staff about the keys to being safe—stay distant from one another, stay at home if you’re ill, wash your hands frequently and disinfect your space regularly.

• Provide every worker with tissues, a trash can, disinfecting wipes, alcohol-based hand sanitizer and a mask. (Check out options for customizing reusable face masks with your company branding!) Switch to no-touch hand soap dispensers and trash cans.

• Limit the number of customers and staff members in spaces. As a general rule, allow for 6 feet between individuals and workspaces. Explore flexible shift possibilities, creative scheduling and work-from-home options. A “10-4” plan that directs employees to work 10 days at home and 4 days in the office is gaining traction in some countries.

• Consider long-term approaches to creating distance between staff. COVID-19 has made us more aware of how germs spread, and many people predict that the workplace will be permanently changed. Is it time to look into higher cubicle walls? Do you need additional space in order to safely distance employees? Which departments can transition to permanently working remotely?

• Do not require a doctor’s note for employees who are sick with acute respiratory conditions to confirm their sickness.

• Install high-efficiency air filters, increase ventilation and utilize physical barriers where appropriate.

• Do you already have regularly scheduled housekeeping? Ask about increasing the frequency and check that the products being used are recommended for tackling emerging viral pathogens.

• Encourage virtual meetings—and follow up with appropriate tech support and organization-wide training for video call etiquette. Get in the habit of asking yourself, “Does this meeting need to happen in person?”

• Evaluate the IT team and tech resources, making certain your organization is up for the challenge of more employees working remotely.

• Create an online forum for answering questions and communicating new policies.

• Train workers on how to use protective gear and properly wash hands. Post visual reminders and resources around the workspace and in your COVID-19 forum. Infographics can make information more accessible.

• Update marketing and customer messaging to feature your latest safety protocols. Customers will expect changes to your business and appreciate your transparency.

This post was originally published on the EO Global Octane Blog.

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

One Small Step for Trenton, One Giant Leap for New Jersey

Introducing #NJsmall, a true “win-win-win” to hasten NJ’s economic recovery

Two entrepreneurs (who are members of Entrepreneurs’ Organization – New Jersey chapter) have come up with a no-cost way to help New Jersey’s economy recover faster.

Just how bad are things in the Garden State? As of June 1, New Jersey has seen 159,608 COVID-19 cases, with 11,634 deaths. Along with New York City, New Jersey has been one of the nation’s epicenters for the pandemic. Now, after three solid months of sheltering in place, the full scope of the economic damage is coming into view. The numbers—particularly for small business—feel like something out of a dystopian novel.

A pandemic. A lengthy, debilitating recession (with double digit unemployment). Economic uncertainty like we’ve never seen before. Getting out of this mess calls for some truly creative thinking. That’s why these two EONJ members — who usually spend their days thinking of creative campaigns for their clients — put their heads together to find a way to help the state where they work and live.

And with #NJsmall, they’ve come up with a truly “win-win-win” solution.

Will #NJsmall help small business get back on its feet? Yes.
Will #NJsmall help large corporations with a NJ presence reduce their tax burden? Yes.
Will #NJsmall help raise tax revenues for our state by speeding the recovery without spending money? Yes.  

#NJSmall is the big idea New Jersey’s small businesses and big businesses need right now.

What is #NJSmall and How Does It Work?

#NJSmall is the brainchild of Denise Blasevick and Adam Schnitzler, co-owners of The S3 Agency, the NJBIZ 2019 #1 Advertising Agency and #1 Public Relations firm in New Jersey. With high-profile clients like BMW of North America, Eight O’Clock Coffee and iconectiv (previously Telcordia), they’re used to thinking big, helping their clients break through the clutter in a crowded marketplace.

What they’re less used to is coming up with economic stimulus ideas — which may be why #NJsmall feels so refreshing. It wasn’t dreamed up in an out-of-touch think tank or academic consortium. This inspired idea is the natural by-product of entrepreneurial thinking, which has been further cultivated by their experiences as members of EO, where they are constantly learning new approaches from industry experts and other entrepreneurs.

Here’s how #NJSmall works:

  1. NJ’s big businesses are encouraged to hire NJ’s small business instead of opting for out-of-state vendors.
  2. In turn, these large corporations get a 1% corporate tax rebate for keeping their business in-state.
  3. The results: More small businesses recover faster. Big businesses save on taxes. More business stays in New Jersey. And New Jersey’s employment numbers stabilize, raising the tax base for the entire state.

“Some of the nation’s smartest, most innovative thinkers are working right here in New Jersey for small businesses,” said Blasevick, The S3 Agency’s CEO and Founding Partner. “Whether it’s technology, logistics, marketing, HR, finance, food service, hospitality, or any other field, contracting with #NJsmall businesses can provide tremendous value to big corporations. How often does the opportunity come along to simultaneously do good for the community and your bottom line?

Ultimately, the goal for #NJsmall is to get it in front of Governor Murphy so he can sign off on the tax incentives. If successful — and many are optimistic — it could even become a permanent part of New Jersey’s business culture.

This would go a long way towards debunking New Jersey’s reputation as a state unhospitable to business. Unfortunately, the numbers bear that out. In an updated 2020 Business Climate Analysis, New Jersey was ranked as the least competitive business climate in the region, with the highest corporate tax, state sales tax, income tax, and property taxes compared to six nearby states.

“Right now, New Jersey’s small businesses are really hurting,” said Schnitzler, The S3 Agency’s Chief Creative Officer and Founding Partner. “What makes #NJsmall such a dynamic idea is that it doesn’t require any extra spending, from companies or from the government. This is money that corporations had budgeted to spend anyway—we’re just giving them a reason to spend it here, and to spend it with small businesses like ours and the hundreds of thousands of others that abound in NJ. And the tax incentive will result in more business being done in NJ, which ultimately yields more tax revenue for our state.”

Hiring Small Is Better for All

Despite living in one of the most polarizing eras in American history, when finding consensus on virtually anything feels impossible, the importance of small business to our economy is one thing that everyone seems to agree on. According to a 2018 Gallup poll, 70% of Americans have confidence in small businesses, compared to just 21% for large businesses. The continuing popularity of the American Express Small Business Saturday is further proof

“We don’t need to sell New Jersey on small business — they’re already sold,” said Blasevick. “People want to support their local businesses. And I’m confident that same sentiment exists for large corporations. Incentivizing big business to patronize local small businesses instead of large out-of-state vendors has the potential to change everything. Plus, if it works here, it’s easy to imagine it working everywhere else as well. Hiring small is better for all.”

What’s Next for #NJSmall

The #NJsmall is catching on, with significant interest from state governmental departments and legislators. You can lend your support to the initiative by signing the petition asking Governor Murphy to support #NJsmall here. In addition, you can visit the NJSmall website for more information, updates, and other ways you can get involved.

Active on social media? Be sure to spread the word using the #NJsmall hashtag, with a post like:

Help NJ’s economy recover quicker! Sign the NJsmall.com petition asking @GovMurphy to incentivize NJ’s big biz to hire #NJsmall!

PPP Forgiveness: What You Need to Know

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

It’s important to understand the instructions to fill out the PPP loan forgiveness application. While the current form will need to be updated based on the Paycheck Protection Program Flexibility Act, this application needs to be submitted to the PPP lender you are working with.

For additional background, per the SBA website, the loan forgiveness form includes instructions and guidance to help you understand the process, including:

  • Options to help you calculate payroll costs
  • Flexibility to include eligible payroll and non-payroll expenses paid or incurred during the covered period
  • Step-by-step instructions for how to perform the calculations required by the CARES Act
  • Implementation of statutory exemptions from loan forgiveness reduction (based on rehiring by the deadline)
  • Exemption from the loan forgiveness reduction for cases where you made a good-faith, written offer to rehire worker(s) that was declined

What is the new PPP EZ Loan Forgiveness Application?

The PPP Loan Forgiveness Application Form 3508EZ is now available. This EZ form is much easier – there’s less documentation and fewer calculations required.

You can download from the treasury.gov website or here: PPP EZ Loan Forgiveness Application.

There is a checklist available to help you fill out your loan forgiveness application form. These instructions also provide guidance on the documents you will need to include when you submit Form 3508EZ – the actual loan forgiveness application. Be prepared! You can download these instructions directly from the SBA.gov website: SBA Loan Forgiveness Instructions.

Resources:

Please note that this article is provided for informational purposes only. We are not lawyers and cannot provide legal or tax advice. This article represents our understanding of the situation at the time it was written. Please consult your legal and accounting experts, as well as government websites, and rely on them as the final authority.

Learn more about PPP Loan Forgiveness in this video from EO Chicago member Parquesi Partners.

 

This post was originally published on the EO Global Octane Blog.

Using Digital Marketing to Rebound from COVID-19

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

Cautious optimism surrounding the recent approval of the coronavirus vaccine may have us hoping for the best, but as the virus continues to rage, it’s still not business as usual. Maybe it never will be. We’ve had to pivot, to flex our agile muscles, to embrace digital marketing as never before.

Digital marketing offers substantial benefits, especially when it seems much of the world is exclusively operating digitally. It eliminates the need for face-to-face interaction (a key to stemming the virus’s spread), but it’s also measurable and easily adjustable. Analytics enables you to see your return on investment and quickly change anything that’s not working.

 

Digital Marketing Strategies and Tactics to Rebound from COVID-19

While many brands have opted to play it safe for fear of tarnishing their reputation—marketing experts suggest that now is not the time to sit back and hope for the best. Brands and marketers need to focus on offering short-term communication and innovation to secure long-term success in this unpredictable period. It’s a time to reinvent, inspire, and provide a viable solution to a very pressing problem.

Here are some examples of successful digital marketing campaigns to get you inspired:

 

Guinness Beer: St. Patrick’s Day Video

Guinness created a unique St. Patrick’s day video focused on a message that brings people together, offered a clear value, and let their consumers know that they were there for them in a campaign that will serve them well into the future.

The video uses an uplifting, inspirational tone coupled with a theme of communal care and solidarity to striking an emotional chord while demonstrating value and humanizing the brand in uncertain times.

Guinness yielded excellent results from its Covid-19 marketing campaign, which was original, relevant, and on-brand. The spot performed well above the US norm for brand favourability (49 percent).

Many people wanted to share the ad to be part of the Zeitgeist, with 21percent saying they would share it because the content defined the spirit and mood of the time.

 

Getty Museum: Creative Social Media

The pandemic closed museums, but the Getty Museum jumped at the opportunity to promote its brand through social media. Launching the ‘Getty Museum Challenge,’ the museum issued a challenge asking social media users to recreate their favorite artwork using just three objects found around the house.

It was an instant hit, generating tens of thousands of responses across social media platforms and providing well-deserved engagement for the Getty Museum.

 

Dunkin’: Making the Coffee Break Virtual

Dunkin’ tapped into the growing gratitude people expressed during the pandemic for front-line workers with a way for Americans to help and to show support without having to leave home. It created the DunkinCoffeeBreak.com eCommerce site to give customers a way to show appreciation by sending a virtual coffee break in the form of a Dunkin’ e-gift card. Dunkin’ donated $1 (up to $100,000) for every card purchased at the site to the Dunkin’ Joy in Childhood Foundation emergency funds, specifically for non-profits helping families affected by COVID-19.

The site is driving incremental digital gift card sales and has generated a 300 percent increase in year-over-year gift card sales for specific events.

 

Chipotle Mexican Grill: Zoom Lunch Sessions

One of the first brands to act once the pandemic began upending daily life, Chipotle Mexican Grill launched Chipotle Together, a series of daily sessions on Zoom. First, bringing 3,000 fans and celebrity guests together over lunch, when they may usually have lunch at a Chipotle restaurant under different circumstances, and later offering it at various times throughout the day.

In just two weeks, the campaign generated 500 million impressions and 100 earned media stories. The strategy demonstrated an excellent way to deliver community to consumers hungry for connection in the early days of the lockdowns.

 

There is no doubt that this is an unprecedented situation, and it’s a real challenge right now for businesses to know how to adapt their creative strategies. The pandemic has challenged everyone, but it also provides businesses opportunities to grow and thrive like all challenges. Taking advantage of digital marketing is an option that can guide you safely into the future.

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

This post was originally published on the EO Global Octane Blog.

Virtual Team Building Activities For Remote Teams

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

Even before the pandemic necessitated moving to remote work for thousands of people, it’s been trending upward, growing 173 percent since 2005. Another 2018 study showed that about 70 percent of the entire global workforce telecommutes at least one day a week already.

Research has found that employees who worked from home reported “higher levels of job satisfaction and reduced levels of burnout and psychological stress.” Employees that work from home can often struggle to feel connected with coworkers and the organization. By investing in remote team building activities, you can build happy, engaged, and productive remote teams.

Virtual team building activities can range from silly and straightforward to those that include teaching work competencies under the guise of fun. They can all create solidarity among remote teams.

 

Mystery & Intrigue

With simple animation and eerie music, virtual games such as Among Us and the virtual version of Codenames provide fun ways to foster team spirit and cooperation. Both games rely on problem-solving skills and a bit of imagination.

 

Virtual Team Coffee Breaks

A 15-minute “coffee break” each day or once a week, depending on your preference, is a simple way to provide a relaxing environment with team members. The team can gather on a video chat platform for conversations that can be work-related or purely for fun and entertainment, just as if people were sharing a coffee break at the office. Take it up a notch by sending team members a company coffee mug.

 

Virtual Escape Rooms

This activity lets teams play together while providing a great problem-solving activity. You can split into smaller teams and turn it into a friendly competition. Virtual escape rooms can be done in one sitting or a prescribed amount of time, such as a week.

 

Articulate

If you’re looking for a virtual team-building activity that combines brain power and laughter, this may be the game for you. It can be adjusted to take 15 minutes or an hour and requires no special materials.

 

Instructions: 1) Each person gets a different list of 10 words (e.g., laughing, movie, dog, etc.)

2) Each participant gets one minute to describe as many of their words as possible to everyone else, without saying the actual world. Phrases such as “sounds like” or “starts with” cannot be used.

3) After each participant has a turn, the person who can describe their words to the highest number of players wins.

 

Read My Lips

This is an easy and quick game to play with your team that mixes stress relief with a bit of critical thinking.

 

Instructions: 1) One team member mutes their microphone so they can only be seen, not heard. Be sure the other players are not muted so he/she can still hear the others in the meeting.

2) The designated player “says” a phrase. To make it a bit easier, you can select a topic or a theme.

3) Everyone has one to two minutes to guess what the designated player said. Once the phrase is guessed or a player’s time is up, another team member is designated.

 

Dog, Rice, and Chicken

Creative thinking and problem-solving foster collaboration and is a hallmark of a great team. This game practices lateral thinking and teamwork skills and offers an opportunity to discover how well your team can work together when challenged.

 

Instructions:

1) One person plays the role of the farmer, and the other team members are the villagers.

2) The farmer has a dilemma: he has a dog, some rice, and a chicken he needs to get across a river to get home, but can only carry one item at a time. He cannot leave the dog alone with the chicken because the dog will most likely eat the chicken, and he cannot leave the chicken alone with the rice because the chicken will eat the rice.

3) The villagers must help the farmer come up with a solution.

4) If your team is large, you can create multiple villager teams; then the winner is the team that comes up with the fastest and the least number of boat trips across the river.

 

Lunch and Learn Sessions

Lunch and learn sessions are fantastic events that allow your team to learn new skills while having a break from the workday. It can be done as a quick presentation or with a guest speaker who shares career-building skills or helps with personal goals. It is also a great way to provide lunch to your remote team via delivery service. You can make this a quarterly event and change the topic each time.

 

Guided Meditation

During an otherwise busy day, ten quiet minutes can be an effective way to bring people together and build strong remote teams. You can achieve these results with a guided meditation session.

Find a guided meditation exercise online or contact an expert to guide the group. Consider sending employees a care package with scented oils and candles beforehand.

Research has shown that remote team activities have myriad benefits—boosting team morale, increasing productivity, encouraging creativity—all good for business!

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

This post was originally published on the EO Global Octane Blog.

How to Write and Deliver a Performance Review (With Example Templates)

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

The performance review. Dreaded equally, in some cases, by the giver and the receiver, but it doesn’t (and shouldn’t) have to be that way. If you’ve never written or delivered a performance review to an employee, or if the thought of doing a review is about as appealing as a root canal, here are a few tips to help you.

 

In recent years, the annual or semi-annual performance review process has come under a lot of fire. A 2018 article in Forbes magazine said they were pointless and insulting and referred to them as ‘artifacts leftover from the Industrial Revolution.’ Others contend that the written form is still vital because it puts structure into performance evaluations. Taking the time to write an evaluation signals to employees that you think they’re important. A performance review’s goal shouldn’t be to punish an employee for not meeting expectations but to help the employee and the business grow and succeed.

 

Keep This in Mind Before Writing a Performance Review

Research has found that performance feedback that only occurs a few times a year is unlikely to be meaningful. Providing ongoing, less formal communication consistently throughout the year, followed by a formal written performance review reflecting what employees have heard throughout the year, can be affirming and motivating.

 

A Gallup poll shows that when managers provide weekly (vs. annual) feedback, team members are: – 5.2 x more likely to strongly agree that they receive meaningful feedback – 3.2 x more likely to strongly agree they are motivated to do outstanding work – 2.7 x more likely to be engaged at work

 

Follow these steps to deliver a meaningful performance review:

 

1. Provide regular feedback throughout the year

Offering feedback and coaching (if necessary) regularly throughout the year will help you establish a solid foundation. Here are some guidelines for giving feedback:

 

Stick to verbal input most of the time. Sharing information feedback will be less intimidating and make employees more receptive. Don’t make it a big production.

 

Focus on positive rather than negative feedback. Think of the adage: you can catch more flies with honey than vinegar. This is not to say that you have to lavish praise for every effort; however, positive reinforcement is much more effective at encouraging employees to do good work.

 

Offer training rather than delivering after-the-fact critiquing. There’s always room to learn and grow, no matter what level of experience or how many years an employee’s been on the job.

 

2. Ask the employee to write a self-evaluation

Much like the formal review concept, the idea of employee self-evaluations has also received its share of criticism. A Harvard Business Review article advocates ditching an official form and instead, asking employees to prepare an informal list of their most important accomplishments and achievements. Again, others prefer having employees submit a formal evaluation (example here) that follows a form. The benefits of self-evaluation can be powerful by:

– Increasing an employee’s self-awareness – Reminding the reviewer of an employee’s accomplishments – Instilling self-confidence in an employee

 

 

3. Write & deliver the employee performance review

Using a performance review template (or developing your own, an example is here to get you started) and taking the employee’s self-assessment into account, complete your own review of the employee. While it’s advantageous to emphasize the positives, you should also be honest. A few tips: – Include a mix of numeric and qualitative feedback. (In the example linked to above, there is both a numerical rating of virtues such as “taking initiative” and a comments section to add color) – Don’t make it too long. Don’t view the performance review as a laundry list. Instead, focus on a few key areas where you think the employee has the most to celebrate and the most opportunity for improvement. – Deliver the review in person (or video call if in person isn’t possible). Don’t just email the review to your employee, instead schedule some time to review it together with them. This allows you to explain the context behind your thoughts and allows them to ask clarifying questions.

 
 

Click to Open Template of Example Supervisor Evaluation

 

Performance reviews can, and should, be a positive and beneficial experience for everyone if done correctly. They can also be a powerful tool that can enhance your relationship with employees and improve your organization’s performance.

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

This post was originally published on the EO Global Octane Blog.

Behavioral Questions to Ask in an Interview (And What to Look For)

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

Interviewing is hard. Most job applicants are going to make an effort to shine, and it’s hard to tell if the polish is only surface deep. Some candidates are glib and able to give polished answers to standard interview questions. Behavior-based interview questions provide a way for interviewers to delve into how candidates handled past situations. That information can inform their ability to perform in a position. These types of questions often begin with the phrase, “Tell me about a time when you…”

 

The Benefits of Behavioral Interviews

Behavioral interviewing is based on the premise that the best predictor of future performance is past performance and can:

Save Money
Hiring an employee is a significant investment, and a bad decision can cost your business a lot of money. It can also have a long-term effect on a company because below-average employees can lead to disappointed clients and drag down team productivity.

Provide a better understanding of the candidate
The behavior interview format lets an interviewer gain a more in-depth picture of a candidate in ways that can help determine if they are a good fit for your organization. It’s a way to measure soft skills, personality, problem solving, and work ethic.

Help predict the employees’ future behavior
Questions like “give me an example of” or “what will you do if” can help interviewers understand if the candidate would approach common situations in a given role in the way the company would want.

 

Are Behavioral Interview Questions Effective?

Behavioral interview questions can be very effective, but they need to be framed correctly. One important component, as explained in a Forbes article, is how the questions are phrased. The idea is that often typical behavioral interview questions give away the right answers, cueing candidates to share success stories and avoiding failure examples.

For example:
ORIGINAL: Tell me about a time when you adapted to a difficult situation and how you did it.

Expressing the question using this language makes it very clear to the candidate that they are supposed to share a success story about adapting, balancing, persuading, etc.

CORRECTED: Tell me about a time when you faced a difficult situation.

Rewording the question allows a candidate to share success stories that provide details, context, evidence of critical thinking, and much more.

 

What to Look For When Asking Behavioral Questions

The process enables you to more accurately determine what qualities and behaviors you are looking for in a candidate that aligns with your organization’s core competencies.

How does the candidate answer the question?
The candidate should provide the answer in the form of a short story, not just list the tasks and activities they accomplished but also what strategies and tactics they used to accomplish them. Encourage candidates to provide specific details about their actions.

What was the candidate’s individual response to the challenge?
Teamwork is good, but you’re trying to ascertain what the candidate’s exact role was in this instance. If there was a team, how did they personally contribute?

What is the candidate’s body language like during the interview?
While an interview can account for a certain level of nervousness, if the candidate is overly uncomfortable or fidgeting, it may indicate that they are not being fully transparent. If this is the case, feel free to ask follow up questions to more fully explore the past experience.

 

Sample Behavioral Interview Questions

When using behavior-based interviewing, every candidate must be asked the same questions to assess them fairly.

Example questions include:
– Tell me about a difficult work challenge you’ve had.
– Have you ever been in an ethically questionable business situation?
– Have you ever had a project that had to change drastically while it was in progress?
– Talk about a time when you’ve had to sell an idea to your colleagues.
– Tell me about a major setback you’ve had.
– Talk about a time where you had to make an important decision quickly.
– Have you ever had a deadline you were not able to meet?
– Talk about a time when you had to adapt to significant changes at work.
– Have you ever had to convince your team to do a job they were reluctant to do?
– How have you dealt with an angry or upset customer?

 

Are additional probing questions needed?

If a candidate’s answers are vague, ambiguous, evasive, or don’t fully address the question, ask follow-up questions triggered by the response. Suggestions include: I’m not quite sure I understood. Could you please tell me more about that? I’m not sure what you mean by ___. Could you give me some examples? You mentioned ____. Could you tell me more about that? What stands out in your mind about that? Can you give me an example of ___? You just told me about ___; I’d also like to know about . . .

Behavior-based interviewing isn’t perfect, and it’s not a panacea for complex recruitment and retention challenges. Still, it is a tried and true methodology that’s used by some of the world’s most successful companies.

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

This post was originally published on the EO Global Octane Blog.

How To Get An SBA Loan for Your Company

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Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

It’s been a challenging year for small businesses. The need for extra cash may be more pressing than before as many businesses dig their way out of the COVID-19 economic crisis. Many companies, regardless of size, use borrowed capital to fuel growth and fund other initiatives. Long-term, low-interest financing makes SBA loans some of the most affordable business loans on the market, and the process of getting an SBA loan can be lengthy and involved (but worth it). Follow these steps to make the process more manageable:

1. Determine your eligibility for an SBA loan.

First and foremost, make sure you’re eligible for an SBA loan. Depending on the program you choose, there are specific guidelines, and some are more flexible than others; however, the general requirements include that your business:

  • Be a registered for-profit business
  • Be located and operating in the U.S.
  • Meet the SBA definition of a small business
  • Has an owner that has invested time and money into the business
  • Has no past delinquencies or defaults on government debts

2. Choose your SBA loan program.

The next step in getting an SBA loan is choosing your specific loan program. The SBA offers various loan programs, and each program has unique requirements, terms, loan amounts, typical interest rates, purposes, etc. It’s important to consider all of the options and determine which SBA loan program is best for your business. A few of the most popular options include:

SBA 7 (a) Loans

A few different SBA 7 (a) loans offered by SBA lending partners (typically banks) are available, with loan amounts up to five million dollars. The terms can be as long as 25 years, with interest rates ranging from eight to thirteen percent, and can be used for any business purpose.

SBA 504/CDC Loans

Sometimes referred to as SBA real estate loans, SBA 504/CDC loans are used exclusively for major fixed asset purchases, such as large equipment or real estate purchases. The distinctive structure—a participating Certified Development Company (CDC) in your area provides 40 percent of the loan amount, an SBA lender provides 50 percent, and you offer the remaining 10 percent. The loans can extend up to five and a half million, with interest rates falling between five to six percent and terms up to 25 years.

SBA Microloans

The SBA Microloan program is designed to offer small businesses affordable capital in smaller amounts—with a maximum loan amount of $50,000. The maximum term available is six years, with interest rates falling between eight and thirteen percent. Because the eligibility criteria for this program is more flexible, it can be an excellent option for start-up businesses.

3. Find the right SBA lender.

The right SBA lender for you will largely depend on the loan program you’ve chosen. Check with your local bank or the bank you use for your business and ask them what kind of SBA loans they offer. You can also connect to an SBA lender using the SBA’s website.

4. Gather the information and documentation needed to apply.

The SBA loan application requires significant information and documentation—some of which will depend on your lender and loan program. Overall, make sure that you gather the following information and documents for your SBA loan application:

  • Basic business information
  • Basic personal and background information for you, as well as any other business owners
  • Loan request letter detailing the amount you’re asking for and how you plan to use the funds
  • Business plan
  • Personal and business tax returns
  • Personal and business financial statements—including a balance sheet, profit and loss statement, bank statements, and cash flow statement for the business
  • Existing business debt schedule, if applicable
  • Legal documents like business licenses, leases, and contracts
  • Any SBA loan requirements that are unique to your program

5. Complete your application.

Once you’ve gathered all of the information and documentation you need, the next step to getting an SBA loan is completing the application. The specific document will depend on the lender. Some lenders may offer online-based applications, whereas others will require that you complete a paper form.

6. Close your loan and receive funds.

Congratulations! The final step is working with your SBA lender to close the loan.

These are the basic steps to getting an SBA loan. Although the process may not be particularly fast or simple, the time and effort necessary to get an SBA loan are well worth it.

The EO global entrepreneurial network offers a suite of connections, tools, and resources to help you succeed in your entrepreneurial journey. Explore the forums, events, mentoring, and coaching benefits EO members receive to enhance your business.

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

This post was originally published on the EO Global Octane Blog.

Online Tools for Better Business

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

Despite the economic stranglehold impacting the business world, there are a lot of inexpensive online resources that can help you set your business up for success. Here are a few of the best Web sites I’ve come across, and what they have to offer:

99designs.com
The appearance of your business matters, especially when you’re trying to establish yourself in the marketplace. The right designer can be integral to perfecting your corporate image. 99designs takes the risk out of this process by using your business brief to set up a design contest, whereby designers compete to make the best design for your needs. Just know what you want designed and how much you’re prepared to pay for it. You choose your favorite design and pay the agreed fee, and then the designer sends you his completed design and copyright to the original artwork.

Basecamphq.com
This is a project management system that runs online. It’s collaborative, and while it’s mainly recognized by Web developers as a key tool, it serves as a solid project management system for any company. It’s a simple system to use, and it provides file storage, as well as a way of connecting with clients who may not be as good at online communication as you are. This is an excellent, easy-to-adopt project management tool, and it prevents new businesses from having to invest in their own project management system at great cost.

Venda.com
Venda offers technology platform needs and provides ongoing business services and consultation. Its focus is on e-Commerce— they have a team dedicated to finding simple, speedy solutions to e-Commerce problems. After implementation of the technology, there is a support and service infrastructure of more than 200 people who will work with you to boost your return on investment. There is a guaranteed 24/7 help desk, too. What’s more, Venda offers a simple, cost-predictable monthly payment model, so you’re not surprised with hidden costs.

SubHub.com
SubHub makes it easy for anyone to build a moneymaking Web site. It’s turnkey, hosted and managed platform incorporates powerful, yet easy-to-use, content management with a range of income-generating options. These include subscription and membership site functionalities, but also advertising capabilities, affiliate marketing tools and an online store. By making it simple to make money from online content, SubHub gives clients greater freedom and the opportunity to profit from their expertise.

Entrepreneur’s Organization is a global network of over 13,000 business owners. Learn how EO New Jersey helps over 100 business owners grow.

This post was originally published on the EO Global Octane Blog.